3. MANAGEMENT, CO-ORDINATION AND ADMINISTRATION OF THE
In recognition of the significant costs associated with the management of the association, each Staff member shall contribute the annual fee of one hundred thousand shillings(TZS 100,000/=) as determined by the General Assembly Meeting. The amount so contributed shall be issued with a receipt signed and sealed by the Treasurer General or the Accounts Officer and deposit the same to the LASWA bank account.
3.1 Administration Costs.
The association shall incur administration costs to be determined by the Executive Director or Executive Committee prior the approval by the General Assembly Meeting. These administration costs shall include;
(a) Financial management
(b) Bill paying;
(c) Office running costs;
(d) Asset management and replacement,
(f) Preparation of accounts and financial reports;
(g) Accountability requirements including the preparation of annual reports, monthly reports and reports to funding bodies;
(h) Bank fees;
(i) Office cleaning
(j) Other additional costs incurred by the association in the operations of the Project including sitting, accommodation and travelling allowances where now all members travelling for the charity outside Iringa region to the distance between 150 to 500 km, shall be entitled an allowance of one hundred thousand shillings( TZS 100,000/=) In any travel exceeding to the 500kms, the travelling member shall be provided with fare.
(k) Any shortfall in rent for space and utilities above the rent levy determined by the Executive Director or Executive Committee from time to time.
3.2 Management Fees
Costs associated with the management of projects include:
(a) Professional advice and direction such as project evaluation and development;
(b) Client and stakeholder complaints and feedback;
(c) Human resource management including supervision, recruitment, induction, staff meetings and training and professional development;
(d) All areas of Governance and Executive Committee meetings, recruitment, resourcing and training;
(e) Development of best practice;
(f) Ensuring participation in sector development;
(g) Managing partnerships and linkages;
(h) Policy development and advocacy;
(i) Liaising with funding bodies;
(j) New project development and implementation;
(k) Securing and maintaining existing sources of funding;
(l) Any additional staff needs for the funded projects; and
(m) Research costs and consultancy costs.